medical Departments
Orthopedics
Less documentation, more treatment — Practice software for orthopedists
Relieve the phone and registration, capture medical histories in a structured manner, document faster, and maintain clear traceable records without any media breaks.
Progress documentation from the conversation — automatic
GOÄ Billing — complete, without rework
Digital medical history — completed before the appointment
Traditional / Manual Practice Management
Why Orthopedics Has Special Requirements
Why Orthopedics Has Special Requirements
Why Orthopedics Has Special Requirements
Orthopedic private practices often have a high pace: acute cases, recurring follow-ups, post-operative or injection aftercare, and many documentation-intensive consultations. At the same time, phone calls, appointment changes, and inquiries are constantly handled at the reception. The result: unnecessary waiting times, duplicate data entry, and a team that can barely keep up.
Orthopedic private practices often have a high pace: acute cases, recurring follow-ups, post-operative or injection aftercare, and many documentation-intensive consultations. At the same time, phone calls, appointment changes, and inquiries are constantly handled at the reception. The result: unnecessary waiting times, duplicate data entry, and a team that can barely keep up.
High call volume (urgent appointments, follow-up questions, appointment changes)
Recurring procedures (injections, post-operative/therapy follow-up, case discussion)
Documentation takes time (findings, progress, doctor’s letter, recommendations)
Underbilling (forgot GOÄ figures, did not utilize increase rates to the fullest)
The specific benefit
What ClinicOS has specifically improved in orthopedics
Key Features
The key features for orthopedics
Every feature is tailored to the needs of private orthopedic practices.
Every feature is tailored to the needs of private orthopedic practices.
PRACTICE WORKFLOWS
This is what a typical orthopedics appointment with ClinicOS looks like
From initial contact to billing — two specific processes from everyday practice in an orthopedic clinic.
From initial contact to billing — two specific processes from everyday practice in an orthopedic clinic.
Acute patient
Acute patient
Acute patient
Acute Back Pain (Initial Consultation to Completion)
Result: fewer queries, faster appointment start, smoother process.
Result: fewer queries, faster appointment start, smoother process.
Example Procedure for Orthopedic Emergency Patients
Example Procedure for Orthopedic Emergency Patients
1
Patient calls → AI phone captures reason ("acute", pain 8/10, for 2 days)
2
Appointment Scheduling → Acute Slot Allocated
3
Before the appointment → digital anamnesis (pain, red flags, pre-existing conditions, medication)
4
Check-In at the waiting room → Status visible, missing information will be added later
5
Treatment → AI Receptionist documents structurally
6
Conclusion → brief summary for the patient, doctor's letter generated
7
Billing → GOÄ services directly from service documentation
1
Patient calls → AI phone captures reason ("acute", pain 8/10, for 2 days)
2
Appointment Scheduling → Acute Slot Allocated
3
Before the appointment → digital anamnesis (pain, red flags, pre-existing conditions, medication)
4
Check-In at the waiting room → Status visible, missing information will be added later
5
Treatment → AI Receptionist documents structurally
6
Conclusion → brief summary for the patient, doctor's letter generated
7
Billing → GOÄ services directly from service documentation
Returning Patient
Returning Patient
Returning Patient
Post-Operative/Injection Aftercare (Course & Follow-Up Appointments)
Result: traceable history, less "where was that again", better continuity.
Result: traceable history, less "where was that again", better continuity.
Example Procedure for Orthopedic Emergency Patients
Example Procedure for Orthopedic Emergency Patients
1
Appointment Series/Recall → Follow-up Checks Planned
2
Preliminary Check → short digital questionnaire (pain, function, side effects)
3
In the consultation → Progress automatically summarized, changes documented
4
Doctor's letter to subsequent therapists / physiotherapists (optional)
5
Billing / Complete Performance Record
1
Appointment Series/Recall → Follow-up Checks Planned
2
Preliminary Check → short digital questionnaire (pain, function, side effects)
3
In the consultation → Progress automatically summarized, changes documented
4
Doctor's letter to subsequent therapists / physiotherapists (optional)
5
Billing / Complete Performance Record
Ready for less chaos in your daily routine?
Ready for less chaos in your daily routine?
Ready for less chaos in your daily routine?
Let's look together at which processes in your orthopedic practice consume the most time – and how ClinicOS specifically reduces that.
Sounds Interesting? Let’s Talk
Sounds Interesting? Let’s Talk
In a short call, we’ll see if ClinicOS is the right fit for your practice. No obligation, no sales pressure.
In a short call, we’ll see if ClinicOS is the right fit for your practice. No obligation, no sales pressure.
Sergej Kimel
FAQ
Find answers to frequently asked questions about features, security, and usage of ClinicOS.
How soon can we start?
Is this also sensible for small teams?
What is the greatest effect in orthopedics?
Does the AI transcription also work during patient examinations?
Can I create my own templates for the shoulder, knee, or lumbar spine?
How is billing done with UV-GOÄ for workplace accidents?
What happens to my data from the previous practice management system (PVS)?
FAQ
Find answers to frequently asked questions about features, security, and usage of ClinicOS.